Executive Assistant F/M - Funds Industry

A prestigious global investment firm is seeking an Executive Assistant (F/M) to provide high-level administrative support to the team. This role involves managing calendars, coordinating travel, organizing investor events, and maintaining investor records. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle confidential information with discretion. They will also engage with internal teams and external investors to ensure smooth communication and efficient support.
 
Key Responsibilities:
 

• Administrative Support: Manage calendars, travel, expenses, and meetings across time zones for the Capital Raising team.
• Travel & Expense Coordination: Arrange travel logistics and submit expense reports promptly.
• Event Coordination: Assist in organizing investor meetings, conferences, and roadshows.
• Data & Document Management: Maintain investor databases and CRM records; prepare and review investor documents, presentations, and reports.
• Task Prioritization: Anticipate team needs, prioritize tasks, and solve administrative issues proactively.
• Confidentiality: Handle sensitive information discreetly.

 Qualifications:

• At least 5 years of experience as Executive Assistant or Personal Assistant
• Strong organizational, problem-solving, and communication skills, with an emphasis on client relations.
• Ability to work independently and handle multiple tasks with precision and efficiency.
• Fluency in English is mandatory, with additional languages being an advantage.
• Proficiency in Microsoft Office Suite, CRM systems, and communication tools.

 
If you are interested about this opportunity to work at the intersection of executive support and client relations, please send your application to Raphael COHEN.
 
Your application will be treated with the utmost discretion.