Secretary
London
London
United Kingdom
Posted on: 23/05/2023
Salary: GBP 21000 -> 26000 per year
Job type: Permanent
Sector: Financial Services
The purpose of this role is to provide key and fundamental Secretarial central services in our local office team. In addition this role will help support other secretarial services roles or projects, where required, assisting the wider business area objective of delivering high quality services to the business.
Responsibilities
- Processing Incoming/Outgoing post, scanning of documents and distribution to relevant people or teams. Ensuring safe practice of mail handling is followed.
- Claiming and processing Secretarial service requests from the Secretarial TickIT system (request log). This will include processing requests including but not limited to;
- Arranging couriers
- Making travel and accommodation bookings for employees
- Creating purchase orders
- Document processing, including printing, sorting, formatting and binding
- Billing requests
- Monthly Expenses Reconciliation for Secretarial Management Team and other colleagues as required.
- Stationery stock control and ordering for the London office.
- Secretarial Team Meeting arrangements; booking/calendar invites, agenda preparation with local team, taking minutes and sending out in timely manner.
- Secretarial support to Secretarial Team/Additional Project Work.
- Any other reasonable task as advised from time-to-time.
- Support, Implement and Maintain Information Security procedures and activities in accordance to the Information Security Policy.
- Experience of previous secretarial or administration roles, or ability to demonstrate a clear understanding of processes required
- Intermediate level skills in Microsoft packages; Outlook email and calendar, Word, Excel, PowerPoint
- Experience of using database systems
- Maths and English GCSE standard or equivalent
- Experience of working in professional services environment, or ability to demonstrate a clear understanding of culture, behaviour and conduct required
- Flexible and tailored approach in providing assistance support to a larger Secretarial Team
- Previous experience in Billing, Expenses Reconciliation preferred, but not necessary
- Ability to maintain professionalism in all matters, as well as being flexible in their working pattern
- Discretion and confidentiality are essential attributes required in service delivery
- Experience using customer service ticket requests systems an advantage
- Experience using soft phone systems and internal messaging systems desirable
Please note you will receive an automated response advising you that we have received your CV.
Morgan Philips Group is a global talent solutions business that disrupts conventional thinking in executive search, recruitment and talent consulting. We operate in over 18 markets in Europe, North & South America, Asia, and the Middle East & Africa. We understand that the future is digital and social, so we embrace the latest technology, including video ads and CVs, as well as social recruiting. Our innovative services are tailored to the new world of work yet we do not lose sight of the fact that employees be they existing and potential are ultimately human beings.
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Contact
Katie Chamberlain
Morgan Philips Specialist Recruitment
Home Counties
United Kingdom