Process Controller

Our Client is a purpose-driven global investment organization focused on active ownership strategies while responsibly investing in, owning, and developing companies and real assets. With offices across North America, Europe, and Asia-Pacific, it combines a Nordic heritage with a global perspective, fostering a culture committed to driving positive, lasting change in the world.

Role Overview
Newly established Global HR Services Team in Warsaw. In this role, you will play a key part in ensuring efficient payroll and benefits administration, supporting compliance, and driving automation and system integrations. Working closely with internal teams and external service providers, you will ensure the smooth operation of HR processes in alignment with the Company’s global strategy.

Responsibilities

• Oversee payroll and benefits administration, ensuring accuracy and compliance with global and local regulations
• Act as a key contact for employees and HR teams, resolving payroll and benefits-related inquiries efficiently
• Partner with HR, Finance, and regional teams to optimize payroll and benefits operations
• Manage relationships with external service providers for seamless payroll processing and compliance
• Support automation and system integration initiatives to improve efficiency
• Ensure accurate data entry and updates in HR and payroll systems, maintaining data integrity
• Prepare reports on payroll, benefits, and compliance matters
• Assist in audits and ensure compliance with internal controls and legal requirements
• Identify inefficiencies and contribute to process improvement initiatives

Requirements

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field
• 2+ years of experience in HR, payroll, or benefits administration within a multinational environment
• Strong systems expertise, particularly in Workday, Payslip, and Zendesk (or similar systems)
• Proficiency in Excel, including data analysis and reporting capabilities
• In-depth understanding of payroll regulations, tax compliance, and benefits administration across multiple regions
• Fluency in English is essential; additional language skills are a plus
• Strong organizational skills, attention to detail, and ability to work under tight deadlines
• Problem-solving mindset, with a drive to implement process improvements
• Experience in a payroll-controlling role, ensuring compliance and oversight rather than hands-on administration is a plus

Benefits

• Life Insurance with Unum – Fully employer-funded coverage under the “Ochrona Premium” plan, including extended options (e.g. accidents, hospital stays, critical illness, and family add-ons).
• Health Care with Lux Med – Fully employer-funded private medical insurance, with the option to add your spouse/partner and children.
• Wellness Allowance – PLN 2,560 per year to spend on wellbeing-related activities (e.g. sports, relaxation, culture).
• MultiSport Program – Employees can use the Wellness Allowance to cover the cost of a MultiSport card, giving access to 5,200+ sports facilities, gyms, and swimming pools across Poland.
• Wellhub / MultiLife – Premium access to wellness and personal development platforms, including yoga, mental health apps, coaching, online training, nutrition advice, and more.
• Unmind – Access to a science-backed mental health platform offering mindfulness and emotional support.
• Hybrid Work Model – Flexible work arrangements balancing office time with home-based work.
• Vacation – 31 days of paid vacation annually.
• Sick Leave – 90 days at full pay.
• Employee Capital Plan (PPK) – Employer contributes a total of 4% of your gross salary (1.5% basic + 2.5% voluntary) into your retirement savings, with full ownership and inheritance rights.
• And more... :)