Office Specialist/Sales Assistant

For one of our Clients, located in Warsaw, we are seeking a highly organized and detail-oriented individual to join our team as an Office Specialist/Sales Assistant. In this role, you will provide administrative support of sales team and ensure the smooth operation of the office. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask effectively.

Responsibilities:

• Assist the sales team in managing customer inquiries, orders, and sales-related documentation.
• Coordinate and schedule appointments, meetings, and travel arrangements for the sales team.
• Prepare and distribute sales reports, presentations, and other sales-related materials.
• Maintain and update customer databases, ensuring accuracy and completeness of information.
• Respond to customer inquiries and provide exceptional customer service, ensuring customer satisfaction.
• Collaborate with the marketing team to develop and implement sales strategies and promotional activities.
• Assist in the preparation and execution of sales events, trade shows, and conferences.
• Monitor inventory levels and coordinate with the procurement team to ensure timely availability of products.
• Manage office supplies and equipment, ensuring their availability and proper functioning.
• Perform general administrative tasks, including filing, data entry, and record keeping.
• Assist in the preparation and distribution of internal communications and announcements.
• Support the sales team in achieving sales targets and objectives.
• Stay updated on industry trends, market conditions, and competitors' activities to provide valuable insights to the sales team.
• Uphold company policies and procedures, ensuring compliance with legal and ethical standards.

Requirements:

• High school diploma or equivalent; additional education or certification in office administration or sales is a plus.
• Proven experience in an administrative or sales support role.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data entry and documentation.
• Exceptional verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Strong problem-solving and decision-making abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude, professional demeanor, and strong work ethic.